Mitingu allows you to set up as many themes and then templates within those themes as you like. For example. If you have an event based on a specific theme, then you may want the event site and all the communications to stay consistent with that theme.

We use Liquid for our template designs. This was created by the fabulous team over at Shopify and is used by hundreds of leading companies including ShopifyZendesk and Adobe Business Catalyst. This allows you to add variable fields and dynamic content to your templates.

If you'd like us to build a new theme for you, our Professional Services team can help there. Contact them here

What is a variable field?

A variable field is basically a placeholder in your email that pulls content from the data based on which field it is.

All variable fields in Mitingu are displayed like this {{ variablefieldname }}. Here's a list of all the main variable fields used in Mitingu:

Access these within {{ }} i.e. {{ account.name }}

Account

account.subdomain - The subdomain off of the platform domain, i.e. account1 from account1.mitingu.com
account.public_domain - The public domain for the accounts event listing, i.e. account1.mitingu.com or if you have mapped a domain it will be the mapped domain name
account.public_url - The public URL (i.e. account.public_domain but with http:// )
account.currency - Currency code GBP, USD, EUR etc.
account.logo_url - Account logo URL (Full size)
account.logo_sidebar_url - Account logo URL (300px x 200px)
account.domain - THe mapped domain name if present.
account.name - Account name
account.about - Account about text (from settings)
account.email - Account email address (from settings)
account.phone - Account phone number
account.website - Account website
account.company_name - Account Company Name
account.address - Account address line 1
account.address_2 - Account Address line 2
account.city - Account city
account.post_code - Account postcode
account.country - Account Country
account.full_address - Account full address
account.no_tax? - true/false: whether account is set to not charge tax
account.tax_included? - true/false: whether account is set to include tax in order price
account.tax_extra? - true/false: whether account is set to add tax to order price
account.tax_name - Name of TAX i.e. VAT
account.tax_code - Tax code - i.e. GB 122 3456 34
account.tax_rate - Percentage rate of tax, i.e. 20
account.attach_ticket_pdf? - true/false: Whether a pdf ticket is sent with the order.
account.twitter - Twiiter username
account.linked_in - LinkedIn username
account.facebook -  Facebook username 

Events

event.name - Event Name
event.description - Event Description HTML
event.start_at - Event Start Date and TIme
event.end_at - Event End Date and Time
event.online_event? - true/false: Is this an online Event
event.sold_out? - true/false: Is the event sold out?
event.complete? - true/false: Is the event past the start date?
event.cancelled? - true/false: Is the event cancelled?
event.venue - venue (see below)
event.location - Location, either the venue name and town or a string that indicates the event is an online event
event.banner_image_url - URL to the full size banner image for this event
event.public_url - The public URL for the event

Venue

event.venue.name - Venue Name
event.venue.address - Venue Address Line
event.venue.postcode - Venue Postcode
event.venue.town - Venue Town
event.venue.county - Venue County
event.venue.country - Venue Country
event.venue.lat - Venue Latitude
event.venue.lng - Venue Longitude
event.venue.website - Venue Website
event.venue.tel - Venue Telephone Number
event.venue.name_and_town - Venue Name and Town
event.venue.address_elements - Array of venue elements
event.venue.full_address - Full Address

Contact - Only contact_email.liquid

contact.name - Contact's full name
contact.firstname - Contact's first name
contact.lastname - Contact's last name
contact.email - Contact's email address
contact.tags - Array of tags that are assigned to the contact
contact.<custom_field_name> Access any custom fields the contact has, i.e. contact.department

Attendee - Only attendee_email.liquid and ticket.liquid (and accessed through order.attendees array)

attendee.name
 - Attendee's full name
attendee.firstname - Attendee's first name
attendee.lastname - Attendee's last name
attendee.email - Attendee's email address
attendee.code - Unique attendee code used for checkin.
attendee.tags - Array of tags that are assigned to the attendee
attendee.price - Net price paid by attendee
attendee.fees - Fees paid by attendee
attendee.tax - Tax paid by attendee
attendee.sub_total - Price + Fees
attendee.total - Total
attendee.token - Unique Token for attendee
attendee.ticket_type - (See below)
attendee.<custom_field_name> Access any custom fields the attendee has, i.e. attendee.department


Ticket Type (accessed through attendee.ticket_type)

attendee.ticket_type.name - Ticket Type name
attendee.ticket_type.description - Ticket Type desctipion
attendee.ticket_type.pass_on_fees? - Whether fees were passed on for this ticket type

Order - Only order_email.liquid

order.allocated? - true/false: Is this order allocated and places reserved
order.cancelled? - true/false: Has this order been cancelled?
order.payment_type - "free", "stripe", "paypal" or "manual"
order.payment_status - "no_payment", "pending", "completed", "refunded", "partially_refunded" or "failed"
order.firstname - Order / Billing firstname
order.lastname - Order / Billing lastname
order.name - Order / Billing name
order.email - Order / Billing email address
order.code - Unique order code
order.contact - Associated contact (See above to access those fields i.e. order.contact.name)
order.total - Order total
order.sub_total - Order sub total
order.tax - Order tax amount
order.free? - true/false: Is the order free? i.e. total = 0
order.amount_paid  - Amount paid / recieved
order.attendees - Order attendees (array see above)

Liquid Filters

asset_url - {{ 'asset.ext' | asset_url }} - Full url to the uploaded asset in the theme editor, i.e. if you upload a banner.jpg file then you can access the URL to that file using {{ 'banner.jpg' | asset_url }}
money - {{ attendee.total | money }} - Money displays the currency symbol and formatted price using the account currency setting
svg_qr_code - {{ attendee.token | svg_qr_code: size, svg_transform }} - Only in ticket SVG, outputs a QR code from the input text of specified size and at the location specified in the SVG transform

For example. If you wanted to open up your email and say Hi "firstname", then this would look like this within the template:

Hi {{ contact.firstname }}

So if John was in the data, then his email would display as "Hi John".

Dynamic Content

You can also create dynamic content within your email. What this means is that the same template can have different text paragraphs and/or images depending on the recipient. So if a recipient A is tagged as being a "Vegetarian", recipient B is tagged as being "Gluten Free" and recipient C is tagged as "No Dietary Requirements", then their respective event pages and emails could contain information (such as menus) specific to their tags.

Dynamic content is displayed within the template as If/Else and their format always appears like this {% if/elsestatement %}. So the above example of dietary requirements would appear like this in the template:

{% if contact.tags contains "Vegetarian" %}Here's your vegetarian menu.

{% elsif contact.tags contains "Gluten Free" %}Here's your gluten free menu.

{% else %}Here's your menu.

{% endif %}

Every Mitingu account comes shipped with a Basic and Stylish Event Theme to get you started. Feel free to use this, edit it or create your own.

1. Click on Settings in the top bar.

2. Choose Theme in the left hand menu.

3. Select your template theme - install the existing theme, create a new one by clicking on New Theme orcopy an existing theme.

4. Once you've done that, go to the dropdown and select Edit HTML/CSS.

5. There are 6 standard templates that appear in every theme. These are:

  • Contact Email
  • Order Email
  • Attendee Email
  • Ticket
  • Event Page
  • Custom Page
 

1. Contact Email - this type of template refers to all email communications that are sent to the Contact database. So any invitations, reminders, updates, post event updates would be set up using this kind of template. So if we wanted to create specific contact emails, they could look like this:

contact_email-eventinvitation.liquid

contact_email-eventupdate.liquid

Each template could then be populated with relevant information and include variable fields and dynamic content.

2. Order Email - this type of template refers to all email communications that are triggered by an event registration or order. These can also contain variable fields and dynamic content. As opposed to contact email templates that use {{ contact.variablefield }}, order templates use {{ order.variablefield }}

3. Attendee Email - this type of template refers to all email communications that are triggered by attendee registrations, so an order could be placed by one person, but have a number of attendees attached to it. The order email would go to the person placing it and the attendee email would go to the listed attendees. Attendee email variable fields look like this {{ attendee.variablefield }}.

4. Ticket - these are the auto generated PDF tickets that can be switched on or off. They are generated using .svg files from Adobe Illustrator. We can supply template layouts for these if you want to create your own.

5. Event Page - Create custom event pages or edit existing templates. Add fuctions like countdown widgets and social media boards. Personalisation and dynamic content can also be used on event page templates.

6. Custom Page - Create custom pages to compliment your main event page. Add pages such as Exhibitors, Sponsors, About the Event. This function enables you to create a complete event site from the Mitingu platform.

Adding the HTML to templates

You can copy and paste your HTML into the editor or use it to create from scratch. If you don't know HTML, then contact your local friendly web developer or raise a request from us and we can help.

Here's how the email and event page template will look with HTML and variable fields in it.

Email template

Event Page template

Adding assets (images or files) to a template.

If you'd like to add banner images, logos and files (as downloadable links) here's how that's done...

Click on Upload Assets, upload your file(s) and they will appear in the Assets category.

To insert an asset (image or file) simply click on the area in the template you would like it to be placed and then click on the droplet icon (see below).

It's always good to make sure everything is displaying correctly during the build and once it's completed. Click on Preview to see how it will look to the recipient and test different variables and dynamic content by selecting different contact names (they must be in your Contacts).

We appreciate that there's a lot to take in here. We are always available to assist and can offer theme and template builds as a service if required. We are also happy to go through this with your web team. Group or individual training can be organised online or in person.